To capture business and workforce efficiencies, organizations are evolving the workspace to allow for enhanced mobility, collaboration and flexibility – all while saving money. At the forefront of alternative workspace solutions are two key innovations which un-tether workers from pre-assigned offices, cubicles or desks.
Hot-desking refers to a floor plan in which any unoccupied workspace is considered available. Employees utilize these workspaces for the amount of time they need them on a given day.
Hoteling is similar, in that the workspaces are not permanently designated to specific employees, however hoteling allows for workspaces to be reserved in advance. This is typically most beneficial for individuals who rarely visit the office, such as remote or work-from-home employees, visitors from other company branches, or contractors who have short-term assignments.
Some of the specific benefits of hot-desking and hoteling include:
International real estate brokerage CBRE Group Inc. released a 2013 study showing that, on average, 30% of office space is empty at any given time. As a broker for commercial spaces, CBRE is invested in researching ways to implement alternative workspaces that will save companies money and increase workplace collaboration. During a visit to company offices in Amsterdam, CBRE senior management was so impressed by the implementation of hot-desking there that they decided to make the same bold move in Los Angeles.
In the revamped office space, there are no traditional offices, workstations or desks. Desktop PCs have been replaced with laptops which can be stored overnight along with employees’ telephone headsets and important files. Each day, employees retrieve what they need for the day from storage lockers, then choose their workspace.
There are ten ‘neighborhoods’ available in the office, and although people with similar job functions – such as legal work or property management – tend to cluster with one another, no one sits in the same place daily and communication is more direct and open between people at all levels of the organization. The ability for employees to sit down, dock and start working from any location in the office has inspired CBRE to use the L.A. office as a template to roll out similar plans in their Leeds U.K. office, with more rollouts to follow.
Make sure the docking stations you select are able to support a productive and flexible alternative workspace. Truly universal docking stations:
Targus docking stations are truly universal, expanding productivity with support for dual-monitor displays up to 2K resolution and MacBooks – not just PCs. All work via a single USB connection, making universal docking stations a must-have for any organization considering deploying a hot-desking or hoteling scenario.